Santa Clara Valley Chapter

Part 2

Financial Agreement

 

The Santa Clara Valley Chapter of Amigos de las Américas is committed to raising the program funds as a GROUP effort, in order to satisfy the Federal requirements for being a non-profit organization. While every AMIGO family MUST raise the MINIMUM amount as outlined below, we encourage additional sales of products and letter writing fundraising since amounts raised which exceed the aggregate minimum for the Group may be used to reduce the Parent Participation Fee for all volunteers.

The total program cost of $4995 per volunteer is generated by a combination of family contributions and fundraising. This total is based on the costs associated with the projects that are offered in a particular year, the countries that will be served, and the number of volunteers in training. The fees include the following expenses:

Financial reports may be obtained upon request.

ADDITIONAL PERSONAL EXPENSES NOT COVERED IN THE

PROGRAM COST WHICH ARE REQUIRED:

  • Immunizations

  • Passport fees & photos
  • Personal items for travel: backpack or duffel bag, clothing, toiletries, prescription & non-prescription drugs, sleeping bags, water purification tablets, insect repellent, etc.

The volunteers must participate in all fundraising activities during the year as outlined on Page 2 (except that each family may choose to opt out of one fundraising product and instead pay the profit associated with that product as parent fees). This is a family commitment.

GRAPEFRUIT, CANDY, POINSETTIA and COFFEE SALES: These goods are perishable and will spoil if not sold quickly. If the volunteer is unable to sell the product by the payment due dates shown on Page 2, because of spoilage or otherwise, his/her PARENTS ARE RESPONSIBLE FOR PAYING for the total number of items delivered to the volunteer. To ensure timely fundraising pre-selling is strongly encouraged before the delivery date.

FINANCIAL NEED: Modest scholarships are available, both through the International Office and the Santa Clara Valley Chapter. An application form and criteria for applying are in the application package.

CONTRIBUTION BREAKDOWN
ITEM Cost of Product

Net Sale
Non-Refundable Deposit  

$500.00
Grapefruit – 30 boxes @ $25.00/box Cost of Grapefruit $8.70 / box

489.00
See’s 1 lb box – 20 boxes @ $20/box Cost of 1 lb. box candy $10.15/box.

197.00
See’s Walnut Chews – 20 boxes @$12.50/box Cost of box Walnut Chews $5.25/box

145.00
Coffee – 25 bags @ $15.00/bag Cost of Coffee $6.35/bag

216.00
Poinsettias – 30 plants @ $12.00/plant Cost of Poinsettias $7.00 & tax / plant

132.00
Letter Writing – 50 letters @ $20/letter Cost of Stationery $9.00/50 letters

991.00
Parent Fees – 5 x $465  

2325.00
Cost of Program  

$4,995.00

PAYMENT SCHEDULE

Item

Due Date

Gross Amount
Non-refundable Deposit with Application

12/2/07

$500.00
1 of 5 Parent Fees

1/13

$465.00
See’s Candy Sales

1/26

$650.00
Poinsettia Sales

1/26

$360.00
Coffee Sales

1/26

$375.00
Grapefruit Sales

1/26

$750.00
2 of 5 Parent Fees

2/10

$465.00
3 of 5 Parent Fees

3/2

$465.00
4 of 5 Parent Fees

4/6

$465.00
Letter Writing Campaign

4/6

$1000.00
5 of 5 Parent Fees

5/4

$465.00
Less Cost of Sale Items  

$965.00
Cost of Program  

$4,995.00

HOW AND WHEN DO I REMIT MY FUNDRAISING MONEY? AMIGO Volunteers are expected to turn in proceeds and keep a record of them to insure they have met their commitments to fundraising. It is understandable that parents want to stay involved in the process; however, it is the responsibility of the volunteer to meet the commitments. There will be a designated individual to collect funds at each meeting. Volunteers will be presented with details at their training meeting of how to prepare collections for remittance. If a volunteer transfers product to another volunteer to sell, the transferring volunteer must arrange to receive the check representing payment for the transferred product, so that each volunteer turns in all the money for all products delivered to them.

WHEN ARE THE PARENT PARTICIPATION FEES DUE? The parent fees are due to the Treasurer on the dates noted above in the Payment Schedule.

HOW DO YOU REMIT PARENT PARTICIPATION FEES? You may present a check to the Treasurer at a meeting prior to the due date, or you may mail your check to the Treasurer to be received by the due date:

Lynn Kaminski, Treasurer

4928 Poplar Terrace

Campbell, CA 95008

SPECIAL NOTE: All checks should be made out to AMIGOS or AMIGOS de las AMÉRICAS. If a customer makes out a check directly to you or pays cash, you should write a personal check to AMIGOS for the same amount. NO CASH, please, when turning in money to the Treasurer.

Acknowledgment

I understand the financial commitments as stated above and agree to comply with them if I choose to become an AMIGO Volunteer. I further understand that failure to meet any of the above commitments may result in my being dismissed from the program without being reimbursed the $500 non-refundable deposit. If I drop from the program for any reason at any time after payment of the $500 deposit, the deposit will be forfeited.

I understand that once installments of parent fees have been paid (including any portion of the installments that represents payment for international or domestic airfare), the fees are not refundable if I drop from the program because of illness, schedule conflict, or for any other reason, unless and only to the extent that, the amount of the fees that I have paid exceeds the sum of (i) the amount the Chapter is obligated to forfeit to the International Office of AMIGOS at the time of the drop, as set forth below, plus (ii) the cost of the ticketed domestic airfare. Under no circumstance are proceeds of fundraising refundable to me.

The amount the Chapter must forfeit to the International Office of AMIGOS if a volunteer drops from the program, based on I/O’s program cost, is as follows:

Prior to April 1: 0%

Between April 1 and April 30: 25%

Between May 1 and May 15: 50%

After May 15 but prior to 7 days before departure: 75%

Six days prior to departure or later: 100%

Furthermore, I understand that if I am sent home from Latin America for a violation of the AMIGOS Standards of Conduct, if I am required to come home early because of illness, or if I choose to come home early for any other reason, I am responsible for paying any cost associated with the change to my airline ticket. If I must return early because of illness, a family member may have to travel at their expense to Latin America on short notice to accompany me home. If I am sent home for a violation of the AMIGOS Standards of Conduct, in addition to paying for the increased cost of my airfare home, I will be assessed a $500 penalty to cover last minute transportation costs of Project Staff.

Parent Signature _______________________________ Date______________

Parent Name (please print) _______________________________

Volunteer Signature _______________________________ Date______________

Volunteer Name (please print) _______________________________